Coordinator

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Are you an administrative professional, a project manager or a researcher with coordination experience who wants to get involved in the exciting research field of astronomy and astrophysics? We need you!

Coordinator

Université de Montréal – Faculté des arts et des sciences – Département de physique
Trottier Institute for Research on Exoplanets and Observatoire du Mont-Mégantic

The Trottier Institute for Research on Exoplanets (iREx) includes a growing team of around 60 people from the Université de Montréal, McGill University, Bishop’s University, Université Laval and the Rio Tinto Alcan Planetarium, all working on various research programs on the study of exoplanets and other related areas of stellar astrophysics.

In addition to its research program, the Institute also has a dynamic education and public outreach programme led by professional science communicators. The iREx benefits from a strong partnership with the Observatoire du Mont-Mégantic (OMM), which includes a 1.6-m diameter telescope, the largest on the East Coast of North America, used by professional astronomers from Quebec and elsewhere, as well as an experimental astrophysics laboratory that designs state-of-the-art astronomical instruments intended for the largest observatories, on the ground and in space.

Description of the position

Under the direction of the Deputy Director of the iREx and OMM, you will be responsible for assisting the iREx and OMM research team in the administrative management of their projects and the institutes’ communications and events planning.

Why this job is for you

• You have a passion for research and astronomy.
• You know how to manage administrative, financial and material operations as well as events planning.
• You enjoy working independently and as part of a team.
• You have excellent organisational skills and the ability to manage your time effectively, work on several projects simultaneously and meet deadlines.
• You want to put your skills to work for an organisation that is helping to shape tomorrow’s society.

Your day-to-day duties

• Coordinate and participate in the drafting of activity reports. Draft and assemble sections such as financials, outreach and scientific collaboration.
• Plan and coordinate the overall organisation of various activities such as conferences, summer schools, and training workshops. Assign and verify work entrusted to suppliers such as graphic designers, webmasters, translators, and print shops.
• Draft various documents such as activity programs, communications, and advertising content. Conduct literature searches and read summaries based on established general themes.
• Develop specific scenarios and financial plans for research projects and grant applications. Carry out budget forecasts and comparative and temporal analyses.
• Plan, coordinate, and monitor various projects and activities such as subscription campaigns, scholarship program administration, student recruitment and support, advertising, and budget control.
• Act as a resource person, communicating and following up with researchers, invited guests, funding agencies, and partners.

What you need to succeed in this role

• Bachelor’s degree in an appropriate field of specialisation (physics, astronomy, journalism, communications, education, management, administration or another discipline deemed relevant).
• One year’s experience (an asset).
• Knowledge of research (particularly astronomy) or grant funding (an asset).
• Knowledge of graphic or video editing software (e.g. Photoshop, FinalCut, AfterEffects, etc.) and standard office software (an asset).
• French and English bilingualism (an asset).

Benefits of working with us

• An annual rate of between $53,749 and $76,631 depending on your experience.
• Hybrid work organisation.
• Easy access to public transit.

More information on this position

• Temporary full-time supernumerary position, for 35 hours per week.
• Union: Syndicat des employés et des employées de la recherche de l’Université de Montréal – SERUM-pro.
• Reports to: Nathalie Ouellette and Frédérique Baron
• Category: R1
• Schedule: Monday to Friday, 9:00 a.m. to 5:00 p.m.
• Anticipated duration: until July 31, 2025 (with possibility of extension)

To apply

Please go to the UdeM Carrières website and search for position “527145” to find the posting. You can then create an account and follow the instructions to apply. Do not hesitate to contact Nathalie Ouellette, nathalie.ouellette.2@umontreal.ca, if you have any questions. The deadline to apply is August 20, 2024.